Gmail can be lost due to human error, sync errors, accidental deletions, malicious acts, and malware. Learn more about why using Vault is not a best practice for Gmail data protection. Google admins should confirm broad Gmail retention with their organization’s legal advisers before using Vault for backup, to ensure they don’t add legal risk. While Vault is a powerful retention tool for legal processes, using it across most or all Gmail is not a best practice. Some admins choose to use Google Vault for Gmail retention. ” In addition, if storage limits are exceeded, or if the user or an admin empties the user’s Trash, that Gmail may now be “hard deleted” and it may not be possible for the admin to restore it. After 30 days, an admin can restore the email for 25 days - after that, “ the data cannot be recovered and is gone forever. When an email is deleted in Gmail, it goes first to the user’s Trash, where it is available for restore from Trash for up to 30 days. The Trash provides a staged deletion that may prevent some accidental data loss.
WHAT DOES GOOGLE OFFER FOR NATIVE GMAIL PROTECTION?
#GMAIL BACKUP PROGRAM PC#
Once a user permanently deletes Gmail data - by emptying the Gmail trash bin, for example - there’s no easy way to get it back.Įven simply syncing Drive with your laptop or PC can result in unintentional sync errors that destroy or overwrite your data.įor more details on why you should protect your domain’s email, see this blog post. After that, the data cannot be recovered and is gone forever. Google can’t tell that the request will lead to unwanted data loss.Īs Google notes, “You have a limited time from when the data was permanently deleted to restore files and messages. When a user or admin “tells” Google to do something, even if it’s in error, Google must perform the requested action. As of late 2018, there were more than 1.5 billion Gmail users !)īut despite Google Workspace and Gmail being proven secure over time, Google can’t protect you from you.
(More than four million organizations use Google Workspace, and the growth of Gmail adoption has been exponential. Google, and Gmail, are secure - in fact, the security offered by Google is one reason Google Workspace Gmail has been so widely adopted. WHY SHOULD I PROTECT OUR DOMAIN’S GMAIL? ISN’T GOOGLE SECURE?
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